How to create a USPS Manifest File
What is a Manifest file?
A manifest is a single-page document with a barcode that carriers can scan to accept all packages into transit without the need to scan each item individually, speeding up the package acceptance process which can save a lot of time for personnel and shipper handling the number of packages.
Most carriers will not accept a large number of packages at their location or for a scheduled pickup without a manifest. USPS manifests are called SCAN Forms
With Deftship, you can generate USPS manifest file for Free. Yes, at no charge, you can use this feature.
Here's what a SCAN form looks like:
What is the USPS SCAN Form?
SCAN form stands for Shipment Confirmation Acceptance Notice and it basically allows the USPS employer to scan one master code and inform the receiver about all the packages he will receive.
This master code is used to represent all the packages in the shipment. Without this master code, each package would have to be scanned separately, which increases the shipping cost and makes it more expensive.
How to use the USPS SCAN Form?
The process is actually easy and simple.
All you have to do is to print the shipping labels and when a courier arrives, he will scan the master code. This will enter the database of USPS and the receiver of the package will be notified and he will get detailed information about where and when he will receive the package.
For this purpose, the Deftship system should be used. It allows you to print SCAN forms using your dashboard and nothing else.
You can use Deftship to create countless forms and create them using a variety of ranges and always pick a suitable date. You have to log in to one place only and the entire process takes a couple of seconds.
When to create the USPS SCAN Form?
With USPS, you must create a manifest before 9 PM local time on the same day that the labels are generated.
If you try to create a manifest after this cut-off time, the packages will not be included in the manifest. In this case, you'll need to separate the packages that have been manifested from those that have not. The Postal Worker will need to scan the non-manifested packages individually.
If USPS has not yet collected the non-manifested packages, you can choose to delete the labels, re-ship the packages, and print new labels. These new labels will be included when you generate a new manifest.
How to Generate a USPS Manifest?
- Log into your DeftShip account.
- Click on Manifest in the left-hand menu to access the list of invoices available for generation. This list will reflect the orders eligible for manifest generation based on their shipping addresses.
3. Choose a shipping address and click to view the orders eligible for manifest creation. Select the desired order and click "Generate Manifest" in the upper right corner to create the corresponding manifest.
How to view the generated USPS Manifest?
- Log into your DeftShip account.
- Click on Manifest in the left-hand menu to access the list of invoices available.
3. Enter the USPS tracking number in the search bar to find the generated manifest. You can also filter through the filter on the upper right. The filtering conditions include order time, manifest time, shipping order number, shipping address province and state, shipping address zip code.
4. Click in to see all the order numbers in this manifest.
5. Click on Download Manifest button to download.
Main benefits of adding the USPS SCAN Form to your business
Adding USPS SCAN can be a great way to optimize your business process and expand your e-Commerce. Here are a few reasons why.
Shipping Nationwide and Internationally
You can impress your customers by showing them how much you can cater to their shipping needs anywhere in the world.
Get updated
Shipping internationally would require a longer process therefore, we encourage your customer to be informed every step of the way. Sellers and Buyers get notifications where you can track the status.
All Shipments will be tagged as accepted
With the Master Code being scanned, all small packages included with it will be labeled as Shipment accepted
Efficient work process
Who is the happiest in cutting the process? It must be the post office employee. Instead of scanning 20 or more packages, he would just need to scan one master code. Time-saving and saves effort.
You no longer need to wait
Because of the simplified process, once the master code is printed and attached, you just drop the packages off leave the package for your local carrier to pick up, and you are done.
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